Ordnance Survey
Forensic assessment · v1.0.0 · updated 1 November 2026
Translation pending: the assessment text below is in English, the authoritative record.
- Response status
- Asked for clarification or fee
- Last contact
- 29 October 2026
- Next date on file
- 17 November 2026 (equest will now be handled under FOIA and sets a response deadline of 17 November 2026.)
- Earlier version
- Not yet assessed
Correspondence on file
since 1 September 2026
Our reading: Since September 2026, 5 emails are on file: 2 sent, 3 received (1 with content, 2 automatic acknowledgements). Most material: 26 October 2026, received, fee or clarification demand (ref FOI-26-46): Asks under FOIA s.A lead checked and set aside (see Kissed Frogs).1950 attached); the 20 working days restart after clarification; the request closes if unanswered within two months. Next date on file: 17 November 2026.
- Sentrequest
The requester states no Customer Services reply was received and asks that two specific parts be processed as a formal FOIA/EIR request.
- Receivedfee or clarification demandref FOI-26-46
Asks under FOIA s.A lead checked and set aside (see Kissed Frogs).1950 attached); the 20 working days restart after clarification; the request closes if unanswered within two months.
- Sentclarification givenref FOI-26-46
Confirms the site location for FOI-26-46 (historical mapping), beside St Dochdwy's Church, Llandough-juxta-Penarth.
2 automatic acknowledgements
- FOI-26-46
The FOI officer acknowledges the request will now be handled under FOIA and sets a response deadline of 17 November 2026.
- FOI-26-46
OS acknowledges the clarification of 29 Oct 2026; the 20 working days restart, with a revised reply date of 26 Nov 2026 (OS may extend for a public interest test and would give notice).
Not yet assessed
No forensic assessment has been written for this body yet. This page logs the correspondence on file so the first assessment can start from the record.
Case file
This file is built for a future reparations claim. Facts are as the records show them; interpretation is labelled “our reading”. Items marked “not checked” have not been compared with the original record.
(a) Conduct timeline
3 dated interactions, oldest first; 2 automatic acknowledgements are left out. Quotations are verbatim from the institution’s email; where the reply’s substance was an attachment, the email subject is quoted instead.
Show the timeline
| Date | Direction | Reference | Type | Verbatim |
|---|---|---|---|---|
| 20 October 2026 | sent | — | request | Subject: Ty Mawr/ Great House Farm/ Red Fen (Cedfin), Llandough, Cardiff |
| 26 October 2026 | received | FOI-26-46 | fee or clarification demand | For each of (a) and (b), please confirm or deny whether the information is held (section 1(1)(a)). |
| 29 October 2026 | sent | FOI-26-46 | clarification given | Subject: Ref No: FOI-26-46 (Mapping information Ty Mawr/ Great House Farm/ Red Fen (Cedfin), Llandough, Cardiff – Request for information – Clarification request |
(b) Inconsistencies and gaps
None found in the correspondence on file.
(c) Quarantined-name links
Records on the quarantine register (Kissed Frogs) that sit in, or came from, this institution’s holdings. None is treated as settled.
No quarantined-name record on the register is linked to this institution’s holdings.
(d) Duty and liability — our reading
Liability indicators (our reading): none
- Duty
- Freedom of Information Act 2000 s.1 and s.10 (confirm or deny, and supply held information within 20 working days); Environmental Information Regulations 2004 for land and environmental records; records management under the s.46 Code of Practice; Public Records Act 1958 selection and transfer for central government records.
- Indicators the duty was not met
- none found in the correspondence on file.
- Evidence still needed to confirm
- the institution’s retention schedule and disposal record for the series in question; the catalogue or file list it searched; any internal review or complaint outcome.
- Likely extent of exposure if confirmed
- An ICO decision notice or a records-management finding; any reparations claim would also need a link between a records failure and the loss.
(e) Evidence still needed
- Inspect the files it names, or their transferred copies at the archive. for paid visit list
Versions
| 1.0.0 | 2026-11-01 | First page: correspondence log. |