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Forensic Assessments

Glamorgan Archives

Forensic assessment · v1.1.0 · updated 1 November 2026

Response status
Not held / refused → Replied, nothing disclosed
Last contact
31 October 2026
Next date on file
16 November 2026 (reply due 16 Nov 2026 on the 19 Oct County Treasures inventory request (ledger GLAMRO-1019))
Earlier version
v1.0.0, published 18 October 2026 on the Legal Wiki

Since last assessment

18 October 2026 to 1 November 2026

Our reading: Since 18 October 2026, 10 emails are on file: 6 sent, 4 received (3 with content, 1 automatic acknowledgements). The latest reply moves the response status from “Not held / refused” to “Replied, nothing disclosed”. Most material: 22 October 2026, received, partial (ref 2026/4460): The archive answers each question: police occurrence books end in 1984 and station logs in 1979; the 1988 Weekly Orders exist but are closed because they name serving officers, and a paid search can be commissioned; no press-office files are listed. Next date on file: 16 November 2026. Nothing here changes the earlier current finding unless stated above; this is a log of contact, not a finding about any person.

  1. Sentrequest

    The requester asks whether the archive holds an original County Treasures inventory entry for a named farm and related survey records.

  2. Receivedcorrespondence (no disclosure)ref 2026 – 3941; 2026-3941; 2026/4097

    The archive describes catalogue item DBDT/123/7, a 1939 tenancy agreement for 5.30 acres of agricultural land next to the farmhouse, which does not mention the farmhouse or other buildings, and advises consulting a land-law specialist.

  3. Sentclarification givenref 2026 – 3941; 2026-3941; 2026/4097

    The requester follows up on 2026/4439.

  4. Sentchaseref 2026 – 3769

    The requester follows up.

  5. Receivedpartialref 2026/4460

    The archive answers each question: police occurrence books end in 1984 and station logs in 1979; the 1988 Weekly Orders exist but are closed because they name serving officers, and a paid search can be commissioned; no press-office files are listed.

  6. Receivedcorrespondence (no disclosure)ref 2026/4461

    Ref 2026/4461: replies to the preservation notice. Holdings are designated for permanent preservation and will not be destroyed; planning files are not held; Planning Committee papers DCVG/C/4/36/76-77 and DCVG/C/4/36/94 are held.

  7. Sentfollow-upref 2026/4461

    Accepts the preservation answer (ref 2026/4461) and asks four points: appendices and access status of DCVG/C/4/36/76-77 and /94, and related items.

  8. Sentfollow-upref 2026/4461

    Follow-up to the 22 Aug enquiry and preservation notice 2026/4461, after the archive's confirmation of 22 Oct.

  9. Sentrequest

    Asks for a search for Mountjoy Ltd, the 1926 Cardiff Corporation conveyance and the 25 Dec 1938 conveyance to Western Ground Rents, building on refs 2026/3793, 2026/4097b and 2026/4461.

1 automatic acknowledgement

  1. An automatic reply acknowledges receipt, cites a 20-working-day response target, and notes delays from AI-drafted enquiries.

The assessment as last published

Carried over unchanged from v1.0.0 (18 October 2026). Links point inside this site.

Page ID: 1561 · Title: Glamorgan Archives — Forensic Assessment · Evidence status: Not yet labelled — see the Editing Protocol · Version: 1.0.0 · Editing Protocol

Chronology and catalogue links — assessed 10-10-2026: See the Institutional Involvement Roadmap (1877–2026) for the date-ordered institution, people and evidence sequence. The reported 1988 Cadw-to-Minister spot-listing letter has its own placeholder at GHF-E152; the original has not been attached to that page as at 10-10-2026. A placeholder records an evidence gap, not the letter’s content or proof of misconduct.

Forensic Assessment — Glamorgan Archives

Scope: archival custody and access concerning the Great House Farm evidence.

1988 council minute lead — record identity still to confirm

The National Archives’ DCVG archival list identifies general Vale of Glamorgan Borough Council minutes DCVG/C/1/33 (June–November 1988) and DCVG/C/1/34 (December 1988–February 1989). These are confirmed catalogue leads for general minutes; this review has not established that a separate Planning Committee / Development Control Committee minute book is among those volumes, nor that Great House Farm or proposed protection of the farmhouse appears in them. Search the general minutes and locate the specific committee series, agendas, indexes, officer reports and appendices. The research question is whether the Council considered retaining/protecting the farmhouse before demolition began in December 1988. A missing entry in one series is not proof that no consideration occurred. The Wiki’s New Archival Leads, section 8.4 records the test; the corresponding outstanding record is M-055 in the Missing Records Register.

D696 — holdings and current priority

Glamorgan Archives holds D696 — Western Ground Rents Ltd records, c.1938–1944. The 11 June 2026 email summary now catalogued at GHF-E106-R52 reported a three-volume collection and recommended cross-searching “Western Ground Rents” with “Thomas” for possible Daniel Thomas agreements. Later catalogue work on the D696 evidence-lead page identifies two rental books and a book of plans. This is an archival search route, not evidence that a particular item relates to Parcel A or changes the title analysis. The D696 work package is currently classified BACKGROUND / PARKED; it should not be labelled a critical priority unless a specific item points to Parcel A, the woodland, VG41, a boundary change or the 1955 taking.

Other relevant holdings

The 11 June 2026 email summary also reports DXJF/64/30, described as a Llandough-juxta-Penarth village-layout sketch by Mrs Nancy Buckler of Great House Farm, c. 1945–1955; DSA/6/1158, 1938 Stephenson & Alexander sale particulars reportedly naming D.J. Jenkins and a £5,500 sale to L.D. Thomas; and no Great House Farm plans listed/deposited in the holdings searched. The sketch is relevant archival corroboration of the person/place association, not independent proof of title or uninterrupted occupation. The DSA transaction remains location-unconfirmed until the particulars and plan establish which Great House Farm is meant; it must not be conflated with the Bute-to-WGR reversionary conveyance. The planning result is an archival record gap, not proof that plans never existed or demolition was unlawful. See R52.

Forensic control test

For every negative search, obtain the actual search scope and retention/provenance explanation. For positive holdings, capture accession data, item numbers, plans, page references and any restrictions. Deposit history may also matter to the discoverability/“new evidence” analysis.

Current finding

As at 10-10-2026, the material reviewed does not establish archival misconduct. The June email summary identifies useful catalogue routes and a reported planning-file gap, but the original email/attachments have not been uploaded to R52 in this update. The identity of the DSA/6/1158 transaction remains unresolved. D696 is a conditional corroboration source and remains parked unless an item-specific lead meets its reopening test.

Human action

Human action: obtain or preserve the original 11 June email and any attachment; record the full catalogue metadata for DXJF/64/30; and inspect DSA/6/1158 and its plan to establish parish, acreage, vendor, purchaser and land identity before adding it to the Penarth title chain. Record the precise search scope and any onward referral for the reported absence of municipal plans. Keep D696 parked unless the catalogue or an inspected item directly ties it to one of the reopening triggers stated on the D696 evidence-lead page.

Acceptance: the source email is retained or the limitation is documented; DSA site identity is resolved or expressly left open; and any further D696 work is tied to a specific property-relevant record rather than the collection’s general existence.

Institutional appearance timeline — linked source index

Coverage rule: this is a chronological navigation map of published Wiki source pages found by searching the current site index for “Glamorgan Archives”. Every event label links directly to the page containing the source. It avoids duplicating source narratives. It records mention/appearance, not culpability. Dates are transcribed from page titles where available; “Date not explicit in title” means the linked source must be consulted. Search indexing is a discovery aid, not proof of exhaustive external coverage. 🕒

Date shown by source title Event / source — open evidence Record class
1877 GHF-E115 — 1877 Bute–Thomas agreement (sale or quarry lease of the house parcel) Published Wiki evidence page
1877 GHF-E117 — Bute X.6(12): 1877 trustees’ abstract of receipts and payments Published Wiki evidence page
6 November 1877 GHF-E116 — 6 November 1877 Bute counterpart lease to John Williams Published Wiki evidence page
2 February 1949 GHF-E122 — 2 February 1949 surrender and re-grant of Frederick Buckler’s tenancy (no written record) Published Wiki evidence page
c. 1951–52 GHF-E124 — Penarth petty sessions record: the lodger (Bruce Sutherland), c. 1951–52 Published Wiki evidence page
12 May 1988 GHF-E090-N15-03 — Thursday 12 May 1988: South Wales Echo (British Newspaper Archive extract) Published Wiki evidence page
Date not explicit in title Press Archive — Newspaper Transcripts Published Wiki evidence page

Records-access register appearances — direct row links

Rows below match the institution’s name or an alias in the reply register’s sender/reference or recorded description. A match shows an appearance in the records trail, not necessarily an act by this institution.

Date Correspondence / register item (click to open) Reading rule
11 Jun 2026 (catalogued 10 Oct) R52 — Glamorgan Archives email: DXJF/64/30, DSA/6/1158, D696 and planning-record search Retrospective register entry based on supplied summary; original email/attachments not yet reproduced.
12 Aug, 24 Aug, 14 Sep and 18 Sep 2026 R23 — Vale of Glamorgan Council: Monitoring Officer, FOI unit ( 00211027 , Llandough Primary School) and the Leader’s office. Register row contains a name/alias match; inspect the linked row to distinguish sender, recipient and incidental mention.
5 Aug – 30 Sep 2026 R24 — Glamorgan Archives. References 2026/3309, 2026/3793, 2026/3893, 2026/3941, 2026/4097, 2026/4097b . Register row contains a name/alias match; inspect the linked row to distinguish sender, recipient and incidental mention.

Related navigation: FOI & Public-Authority Reply Register · Records Access Chronology · Evidence Library

Page version & change log

Current version: 1.0.0

VersionDate (UTC)Editor (human or agent name)ChangeSource / evidence
1.0.02026-10-18T15:29Zthe editorsFooter standardised; earlier log rows carried into this table; no content changeEditing Protocol, 18 Oct 2026
2026-10-18 (rollout date; exact time not separately recorded)OpenAI-assisted maintenance agent (GPT-6)Installed this page-local append-only change log and agent instructions. Existing page content was not intentionally rewritten.User-directed site-wide changelog standard. Saved via WordPress API; public rendering of this page not yet independently checked.

Agents and editors: follow the Editing Protocol.

Case file

This file is built for a future reparations claim. Facts are as the records show them; interpretation is labelled “our reading”. Items marked “not checked” have not been compared with the original record.

(a) Conduct timeline

83 dated interactions, oldest first; 3 automatic acknowledgements are left out. Quotations are verbatim from the institution’s email; where the reply’s substance was an attachment, the email subject is quoted instead.

Show the timeline
DateDirectionReferenceTypeVerbatim
6 February 2026received2026/0633fee or clarification demandYou would be welcome to visit us to consult the estate plans DB/E/1-2 in our public searchroom and take your own photographs for free.
6 February 2026sent—complaintSubject: Re: Epexio contact us form submission
18 February 2026received2026/0672correspondence (no disclosure)Glamorgan Archives holds only the records that we have been given.
18 February 2026sent—complaintSubject: Re: Epexio contact us form submission
19 February 2026received—redirected elsewhereThey hold responsibility for public records in England and Wales and may be best placed to advise you.
19 February 2026sent—requestSubject: Re: Epexio contact us form submission
20 February 2026received2026/0859substantive disclosureOur catalogue only records descriptions of documents that are held within our collection.
20 February 2026sent—requestSubject: Re: Epexio contact us form submission
23 February 2026received—substantive disclosureIf items are withdrawn from the collection, a record will be kept on file here at the Archives recording when the item was withdrawn and who withdrew it.
23 April 2026received2026/1708partialThere is a gap in the cause registers we hold for Cardiff County Court so the only record that has been transferred to us that covers 1974 is a funds ledger (document reference ACA/8/2) .
26 May 2026sent—requestSubject: Great House Farm, Llandough, Nr Penarth, Vale of Glamorgan
28 May 2026received2026/2336not heldSubject: RE: Great House Farm, Llandough, Nr Penarth, Vale of Glamorgan
28 May 2026sent—otherSubject: Re: Great House Farm, Llandough, Nr Penarth, Vale of Glamorgan
29 May 2026received2026/2370correspondence (no disclosure)Full details of our holdings can be found on our catalogue so you are welcome to search the records we hold to see if anything may be of use to you: Glamorgan Archives Catalogue .
29 May 2026sent—requestSubject: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough (FOI
4 June 2026received2026/2372substantive disclosureA catalogue to the records of the councils and planning committees for Vale of Glamorgan County Borough Council can be viewed online: CVG/C/1/52 , and Vale of Glamorgan Borough Council: DCVG/PL .
5 June 2026sent—requestSubject: Re: FORMAL DISCLOSURE NOTICE & LITIGATION HOLD: Historic Significance, Planning Approvals, and Displaced Family Tenancy Records for Great House Farm, Llandough
5 June 2026sent—requestSubject: Great House Farm - Williams/ Buckler
7 June 2026sent—requestSubject: Great House Farm, Llandough
8 June 2026received—redirected elsewhereUnfortunately we don’t hold any material/deeds for Great House Farm , however the Glamorgan Archives does have that information.
9 June 2026sent—requestSubject: Re: Great House Farm, Llandough
11 June 2026received—not heldI'm afraid last name Williams is too popular to conduct any research without further details - first names, titles, etc.
11 June 2026received2026/2475, 2482, 2503partialHowever, a search of our catalogue for ‘Western Ground Rents’ will help you to locate records throughout our collections, searching for ‘Western Ground Rents AND Thomas’ may help you to identify records relating to the agreement with [name].
11 June 2026sent—clarification givenSubject: Re: Great House Farm, Llandough
15 June 2026received—fee or clarification demandThis involved a detailed pc records enquiry of our heritage catalogue, a physical search on the Biographical records we hold, and a query of all records we have regarding transfers of material.
27 June 2026sent—requestSubject: Enquiry re: Great House Farm / Ty Mawr, Llandough – Plot references 36.792 & 70/1.334 (Williams / Buckler family, 1876 acquisition)
2 July 2026sent—requestSubject: Great House Farm, Llandough | Cardiff Castle Furniture
16 July 2026sent—requestSubject: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
16 July 2026received—not heldSubject: Re: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
20 July 2026received—redirected elsewhereWe have made some enquiries regarding this, and feel this is best responded to by Glamorgan Archives rather then through the Freedom of Information process.
20 July 2026sent—clarification givenSubject: Re: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
21 July 2026receivedFOI25766fee or clarification demandIf you wish for another FOI to be logged for the information below please confirm, or do you feel this would be information covered in FOI25766.
21 July 2026received—not heldWe do not hold any records from the Cardiff Post Office/General Post Office in our collection.
21 July 2026sentFOI25766clarification givenSubject: Re: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
21 July 2026received2026/3098not heldGlamorgan Archives does not hold records of past employees of the Post Office.
21 July 2026sent—clarification givenSubject: Re: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
22 July 2026received2026/3194not heldI have searched our catalogue and I can confirm that Glamorgan Archives does not hold any records relating to engineering activities at Cardiff Post Office, nor to Marconi’s experiments at Lavernock Point, or any material concerning connections between the Post Office’s engineering team / [name]…
22 July 2026received—not heldWe have searched the catalogues and the accessions register of our university records for the topics you have listed below but did not find any results.
22 July 2026sent—clarification givenSubject: Re: Freedom of Information / Historical Records Request - Mr. Williams, Cardiff Post Office Engineering Department, 1897 Marconi Lavernock Experiments
24 July 2026received2026/3217not heldI can confirm that all the terms listed in your email have been used to search our catalogue.
27 July 2026sent—requestSubject: Great House Farm, Llandough, Cardiff
5 August 2026received2026/3309redirected elsewhereAs you are requesting information relating to records held at the National Library of Wales, you will need to contact the Library directly.
5 August 2026sent—requestSubject: Re: Great House Farm, Llandough, Cardiff
5 August 2026sent—requestSubject: Re: Great House Farm, Llandough, Cardiff
20 August 2026sent—requestSubject: Request for burial / parish register entries – William Buckler (1990) and related records ([name])
21 August 2026received—fee or clarification demandSubject: RE: Application for copy death certificates – William Buckler (1990) and [name] (1983)
21 August 2026sent—requestSubject: Re: Application for copy death certificates – William Buckler (1990) and [name] (1983)
22 August 2026sent—requestSubject: Ty Mawr, Llandough, Cardiff
24 August 2026received2026 – 3769partialWe do not have any registers for the relevant dates for Dinas Powys either but we do have a register that goes up to 2009 for Llandough that could be searched: [postcode redacted]/3/3 .
26 August 2026sent—requestSubject: DBDT79/1 – physical examination of the original
7 September 2026received2026 – 3941fee or clarification demandWe have listed the costs below for your viewing.
7 September 2026sent2026-3941chaseSubject: Re: Epexio contact us form submission
7 September 2026received2026/3793partialWe think you have probably already covered all the material we have on this matter but… 1-3) We do not hold the majority of the Bute Estate records.
7 September 2026sent—clarification givenSubject: Re: Ty Mawr, Llandough, Cardiff
9 September 2026received—partialSubject: FW: Application for copy death certificates – William Buckler (1990) and [name] (1983)
9 September 2026sent—chaseSubject: Application for copy death certificates – William Buckler (1990) and [name] (1983)
10 September 2026received—partialSubject: RE: Application for copy death certificates – William Buckler (1990) and [name] (1983)
14 September 2026received2026/3893substantive disclosureMarginal plan – Does the plan identify the location sufficiently?
14 September 2026received—correspondence (no disclosure)Please find it attached here instead.
16 September 2026sent—requestSubject: Enquiry — does D153/1–8 contain a c.1875–1880 Llandough-juxta-Penarth instrument?
24 September 2026received2026/4097partialWe do not hold planning files (it is possible some files may still be held by the Vale of Glamorgan Council Planning Department), but we do hold copies of the Planning Committee minutes and reports.
27 September 2026sent2026/4097otherSubject: Re: Epexio contact us form submission
27 September 2026sent—requestSubject: South Wales Constabulary records, November–December 1988 — Great House Farm, Llandough
30 September 2026received2026/4097bpartialA search of our catalogue has been carried out and we cannot suggest any documents that would be worth searching to find record of the transaction you are seeking information on that are within our collections.
6 October 2026received2026/4274redirected elsewhereAs discussed in previous emails, this is a reference for material held at the National Library of Wales so you should contact them about these records.
10 October 2026sent2026/4274clarification givenSubject: RE: 2026/4274 — thank you; D153 at NLW; source of DRA/11/120 note
10 October 2026sent—requestSubject: [name] — death registration — request passed from Vale of Glamorgan Registration Service on 30 September 2026
10 October 2026sent—requestSubject: Location request — Llandough-juxta-Penarth parish, vestry and tithe records — Great House / Ty Mawr — not a viewing request
10 October 2026sent2026/4274clarification givenSubject: Re: Enquiry — does D153/1–8 contain a c.1875–1880 Llandough-juxta-Penarth instrument?
12 October 2026received—not held1 Cardiff Register Office does not hold the registration of death for [name] 2 The indexes that were search were FREEBMD where the reference number VOLUME 28 PAGE NO 3029 comes up.
12 October 2026sent—otherSubject: Re: [name] — death registration — request passed from Vale of Glamorgan Registration Service on 30 September 2026
13 October 2026received—not heldSubject: RE: [name] — death registration — request passed from Vale of Glamorgan Registration Service on 30 September 2026
13 October 2026sentMoJ Ref 260904007otherSubject: Re: [name] — death registration — request passed from Vale of Glamorgan Registration Service on 30 September 2026
15 October 2026sent—requestSubject: Location and content request — Glamorgan land tax assessments DBJ/O/90-94 (1691–1707) — Llandough-juxta-Penarth — not a viewing request
19 October 2026sent—requestSubject: Enquiry – original South Glamorgan "County Treasures" inventory: entry for Great House Farm / Tŷ Mawr, Llandough
21 October 2026received2026 – 3941; 2026-3941; 2026/4097correspondence (no disclosure)We can confirm that we do not have any records of the later title history.
21 October 2026sent2026 – 3941; 2026-3941; 2026/4097clarification givenSubject: RE: Epexio contact us form submission
21 October 2026sent2026 – 3769chaseSubject: RE: Request for burial / parish register entries – William Buckler (1990) and related records ([name])
22 October 2026received2026/4460partialSubject: RE: South Wales Constabulary records, November–December 1988 — Great House Farm, Llandough
22 October 2026received2026/4461correspondence (no disclosure)Glamorgan Archives collect, catalogue, preserve and make available records relating to the history of Glamorgan and its people.
22 October 2026sent2026/4461follow-upSubject: RE: Preservation notice — Great House Farm (Ty Mawr), Llandough — do not destroy, transfer or dispose
29 October 2026sent2026/4461follow-upSubject: RE: Preservation notice — Great House Farm (Ty Mawr), Llandough — do not destroy, transfer or dispose
31 October 2026sent—requestSubject: URGENT: Mountjoy Ltd, 1926 Cardiff Corporation conveyance, 25 Dec 1938 conveyance to Western Ground Rents: search, custody and preservation (follow-up to 2026/3

(b) Inconsistencies and gaps

“Not held” answers set against the duty below

Contradictions between replies, or between institutions

(c) Quarantined-name links

Records on the quarantine register (Kissed Frogs) that sit in, or came from, this institution’s holdings. None is treated as settled.

(d) Duty and liability — our reading

Liability indicators (our reading): strong

Duty
Custody and cataloguing of deposited records (Public Records Act 1958 for public records and places of deposit; the deposit terms for private collections); FOIA 2000 / EIR 2004 for information about holdings; an accurate catalogue is the finding aid the public relies on.
Indicators the duty was not met
redirections that end in “not held”; replies that do not agree; “not held” answers.
Evidence still needed to confirm
the institution’s retention schedule and disposal record for the series in question; the catalogue or file list it searched; the original items on the quarantine register; any internal review or complaint outcome.
Likely extent of exposure if confirmed
Limited to the custodial record unless a mis-catalogued or withheld item is shown to have kept evidence from a decision-maker; then it may extend to the cost of putting the record right.

(e) Evidence still needed

Versions

1.1.02026-11-01Moved to the Forensic Assessments webapp; dated “Since last assessment” section added; response status re-read.
1.0.02026-10-18As published on the Legal Wiki.

Small print: dotted links explain a word (see the glossary); amber-shaded links list every name the records use for the same thing.